Assigning Sales document type to sales area –Transaction OVAZ

In SAP, for every sales area, we need to assign the permitted sales document type. This is one of the mandatory configuration settings needed before creation of sales order document. In fact, it would error out before we enter the sales order document creation itself. Any alteration to the configuration will impact the modification of any sales document. From business perspective, it allows in separating the different business documents that can be generated from different sales units/sales areas. And this helps in proper accounting, auditing and separation of roles and responsibilities with respect to different business scenarios as far as business is concerned.

Like most configuration settings found in SAP R/3, the assignment of the sales document type to the sales area is stored in a table format. In a way, this is one of the best ways, to store such information as it helps in easy viewing and navigation for key users and consultants. Again, like other configuration navigation, searching based on the contents or field values, deletion/modification are also possible in the OVAZ transaction.

The transaction for assigning the sales document type to sales area is OVAZ and the corresponding SPRO path is as follows:

SAP IMG Path– SPRO - SAP Reference IMG - Sales and Distribution - Sales - Sales Documents - Sales Document Header- Assign Sales Area to Sales Document Types

 Please note that sales area configuration has to be maintained in transaction ‘OVXG’ as transaction ‘OVAZ’ is dependent on the sales area declared and would error out in case if this is not maintained.

To assign the sales document type to sales area, follow the steps as mentioned below:

1. Goto OVAZ or the SPRO path as mentioned above.

2. Click on new entries and add the sales organization, distribution channel and division and sales order type.

3. In case after entering the sales area, an error is generated which states, its not maintained, please maintain the sales area in tcode OVXG or enter the correct sales area details in OVAZ.This would help in rectifying the error as shown in screen. Again, this all depends on the business and their needs.

4. Save the entry which results in assignment of sales order type to sales area.

The entry could be transported to other systems in landscape, like most other configuration settings. Once the setting is saved, one is free to start creating/modifying the sales document adhering to the new settings.