Sales Organization in Enterprise structure

In the Enterprise structure provided in SAP, sales organization is an important component as it’s the main unit handling the logistics.

Sales organization does the following:

1.      Any action related to products sold

2.      Customer deliveries

3.   Maintaining business partners and contacts

     4.     Main force behind the selling of the products within the legal entity

     5.   Have an independent master and customer data, conditions and pricing policy.

The Sales organization is also attached to different distribution channels and division for providing the services and distributing the products.

A company code can have more than a sales organization. One of the main reasons for having more than a sales organization is to treat each legal responsibility as a different one, especially in a big enterprise. It helps in maintaining the transparency in different sales activities of the enterprise.

However, a sales organization is recommended to be mapped to one and only one company code. This is to avoid the confusion that can be caused with sales area with respect to the company code.Again,it could also complete the responsibilities and functionalities of different sales organizations , even if its own the system.

How to view existing Sales organization/organizations in the enterprise

Using Transaction SPRO, navigate to the following path

SAP IMG →Enterprise Structure →Definition →Sales and Distribution →Define, Copy Delete, Check Sales Organization

Here we choose whether to create a new sales organization or copy/modify the existing sales organization details. In case, we need to create a new sales organization but is similar in many ways to existing sales organization, then its highly recommended (in fact it’s a best practice) to use the copy option and copy details from existing sales organization to the proposed sales organization. After the copy is completed, the necessary changes can be made.

 

 

The same path can be traversed using the transactions OVX4 & OVX5 respectively.

 

In case you are going for creation of sales organization, after entering the value of the sales organization, one would need to update the address  and other related details of the organization as shown in the screenshots

Sales Organization – a four character identifier is expected to be provided here. There is no predefined ways to define the sales organization and field provided is alphanumeric. So according to project coding conventions, one can provide the sales org value.

Statistics Currency –The default currency value can be provided here for the sales organization..

Content for form text modules Address Text Name, Letter Header Text, Footer Lines Text, Greeting Text Name, and Text SDS Sender are  whose contents are for text modules. The values provided here, needs to be first defined in transaction SO10 and then be assigned over here. These values are used while printing in the invoices, order confirmations or other related documents.

RefSorg SalesDoc Type –This field acts as reference type, between sales organizations when they shares a similar document type assignment. The field is automatically populated when we copy one sales organization from another.

Cust. Inter-co. Bill. –The inter company customer number needs to be provided here.

Sales Org. Calendar-In case a specific factory calendar needs to be followed, the value can be provided here.

Rebate Proc. Active –This field is relevant to rebate processing in sales and distribution. Activating the field would mean that rebate processing is live for the sales organization.